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Board Meeting - August 2015

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office-Valley City - 10:00 am
August 18, 2015

Committee Meetings
August 17th Committee Meeting
            5:00 pm – New Member Orientation (Fetsch, Wiberg, Vollmer, Schafer) – Fetsch’s Office

August 18th Committee Meetings
            9:00 am – Photos (Vollmer, Schafer) – Dutton’s
            9:00 am – Media Committee (Bertsch, Dahlen, Wiberg) – Sylling Room
            9:15 am – Finance/Personnel Committee (Rinas, Hall, Manley) – Fetsch’s Office
            9:30 am – Football Committee (Dahlen, Manley, Rinas, Schafer) - Sylling Room
            9:30 am – Constitution & By-Law’s Committee (Hall, Baesler, Bertsch, Stedman, Vollmer) – Champions            Room
            9:55 am – Executive Committee (Wiberg, Hall, Rinas) - Fetsch’s Office

Agenda - 10:00 am

  1. Call Meeting to Order
  2. Welcome New Board Members
  3. Approval of Agenda
  4. Approval of Consent Agenda
    1. Approval of Minutes
      1.  June 16, 2015
    2. Financial Reports
      1.  Balance sheet
        1. June 2015
      2.  Budget
      3.  Savings/investments
        1.  June 2015
      4. Spring Sports Financial
    3. Coop Dissolutions
      1. New Salem-Almont, Center-Stanton, and Glen Ullin, boys’ cross country, 7-12, 2015-16
      2. New Salem-Almont, Center-Stanton, and Glen Ullin, girls’ cross country, 7-12, 2015-16
      3. Dickinson and Hazen, girls’ hockey, 7-12, 2015-16
      4. West Fargo and West Fargo Sheyenne, girls’ soccer, 9-12, 2015-16
      5. Surrey and Nedrose, boys’ track, 7-8, 2015-16
      6. Surrey and Nedrose, girls’ track, 7-8, 2015-16
    4. Coop Applications
      1.  Bismarck High and Linton, boys’ hockey, 2015-16, 9-12, no fee
      2.  Fargo Public Schools and Oak Grove, girls’ hockey, 2015-16, 9-12, late fee
      3.  Bismarck Public Schools and Bismarck Legacy, boys’ hockey, 2015-16, 9-12, no fee
      4.  Bismarck Public Schools and Bismarck Legacy, girls’ hockey, 2015-16, 7-12, no fee
      5.  Bismarck Public Schools and Bismarck Legacy, girls’ gymnastics, 2015-16, 7-12, no fee
      6.  Surrey and Nedrose, baseball, 2015-16, 9-12, late fee
  5. 2014-15 Audit Report
    1. Harold Rotunda will provide the Board with an audit report for last fiscal year.
  6. Executive Board Report
    1. Jason Wiberg, Committee Chair, will report to the Board on Committee actions.
    2. Emergency Coop Application – Shanley and St. Joseph’s (MN), girls/ swimming, 7-12, 2015-16, no fee
  7. Football Committee Report
    1. Andy Dahlen, Committee Chair, will provide the Board with a report from the football committee on the 2017-18 football plan.
  8. Constitution and By-Law’s Committee Report
    1. Steve Hall, Committee Chair, will provide the Board with a report from the constitution and by-law’s committee on the development of a Code of Conduct policy.
  9. Media Committee Report
    1. Todd Bertsch, Committee Chair, will provide the Board with a report from the media committee.
  10. Finance/Personnel Committee Report
    1. Brad Rinas, Committee Chair, will provide the Board with a report from the finance/personnel committee.
  11.   Strategic Plan
    1. Staff member Brenda Schell will provide the Board with an update on the approved NDHSAA strategic plan.
  12.   Distinguished Student Presentation (11:30 am audience)
    1. NDHSAA Distinguished Student Jordyn Hetland and Finalist Keaton Erickson will report to the Board on their recent trip to the NFHS Student Leadership Summit in Indianapolis.
  13.   Other
    1.            
  14.   Rooming List 
    1. September Board Meeting in Valley City
  15.   Board Correspondence
    1.  
  16.   Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
  17.   Executive Director’s Report
    1. Fall Administrator Meetings
    2. New Administrator Orientation
    3. NDHSAA Legal Retainer
    4. 2014-15 T-Shirt Report
    5. Anyone Can Save a Life Program
  18.   Next Meeting Date and Location
    1. September 22, 2015 – Valley City – NDHSAA Office
  19.   Adjourn
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