NDHSAA Board Meeting - August 2013

North Dakota High School Activities Association
Board of Directors Meeting
Agenda - With Exec. Sec. Comments
NDHSAA Office - August 7, 2013

August 7th Committee Meetings

1:00 p.m.—New Member Orientation (Sylling, Olson, Rinas, Bertsch)

1:30 p.m.—Realignment (Ham, Auch, Olson, Rinas)

2:00 p.m.— Football (Roaldson, Ham, Wiberg, Rinas)

AGENDA—2:30 p.m.

1. Call Meeting to Order
2. Welcome New Board Members
3. Approval of Agenda
4. Approval of Minutes
   1. June 18-19, 2013
5. Financial Report
   1. Balance sheet, budget, savings/investments
      1. June 30, 2013
      2. 2012-13 Spring Sports Financial Report
      3. 2012-13 Fine Arts Financial Report
6. Coop Dissolutions
   1. Barnes County North and Jamestown in boy’s swimming, 2013-14
   2. Barnes County North and Jamestown in girls’ swimming, 2013-14
   3. Kidder County and Sterling in JH football, 2013-14
   4.  
7. Coop Applications
   1. Velva and Garrison in wrestling, 7-12, 2013-14, no fee
   2.  
   3.  
   4.  
8. 2012-13 Audit Report
   1. Harold Rotunda will provide the Board with an audit report for last fiscal year.
9. West Fargo, Sheyenne HS (3:00 audience)
   1. Curt Jones and Ross Richards will present competition plans for the new high school in West Fargo.
10. Grand Forks Red River HS Request
    1. Attached is a letter of request with documentation for two GF Red River HS students regarding the waiver of Article XIV, Section III, Part a of the NDHSAA By-Laws.  The Board has the authority to waive this By-Law if US Olympic or International ramifications exist.
       1. First Request
       2. Second Request
11. Football Committee
    1. Jim Roaldson, Committee Chair will report on the development of a football survey.
12. Realignment Committee
    1. Kirk Ham, Committee Chair will provide a report regarding Class B Realignment:
       1. Review of existing Districts/Regions
       2. Dissemination of information prior to Sept. Board decision.
13. Class B Girls’ Golf Site
    1. The B Girls’ Golf site needs to move from Oxbow.  The staff recommendation is to move it to Carrington.
14. Class B Regional Track & Field Sites
    1. The recommended sites needing Board approval:
       1. SE---Valley City
       2. NE---Larimore
       3. S Central---Bismarck
       4. N Central---Rugby
       5. SW---Dickinson
       6. NW---Minot
15. Constitution & By-Laws Committee
    1. Steve Hall, Committee Chair, will provide a report to the Board regarding academic eligibility.
16. Website Update
    1. Brenda Schell will provide a progress report to the Board.
17. Heat Acclimatization Policy
    1. Attached is a policy that would help schools manage activities considering heat and humidity.  I believe with  Board approval, this should be a recommended policy for schools to utilize if they choose.
18. Other
    1.            
    2.  
    3.  
    4.  
19.  Rooming List 
20.  Board Correspondence
    1.  
    2.  
    3.  
    4.  
21.  Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
22.  Executive Secretary’s Report           
    1. NFHS Network
    2.  
    3.  
23.  Next Meeting, Date and Time
    1. September 17, 2013—Valley City Office
24. Adjourn