North Dakota High School Activities Association
Board of Directors Meeting
Cannonball
Room—Bismarck Ramkota Hotel
October 17, 2012
October 16th Committee Meetings
4:30
p.m.—Media Committee (Helvik, Martin, Wiberg) - Room 1165
October 17th Committee Meetings
9:00
a.m.—Fine Arts Committee (Brannan, Sanstead, Ulland, Wiberg) - Room 1165
AGENDA—10:00 a.m.
1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Minutes
4. Financial Report
a.
Balance sheet, budget, savings/investments
5. Coop Dissolutions
a. Turtle Lake-Mercer and Underwood in JH Boys’ BB-2012-13
b.
c.
6. Coop Applications
a. Langdon Area and Munich in girls’ cross country, 7-12, 2013-14, no fee
b. Langdon Area and Munich in boys’ cross country, 7-12, 2013-14, no fee
c. Medina, Gackle-Streeter, Steele, and Tappen in girls cross country, 7-12, 2013-14 no fee
d. Medina, Gackle-Streeter, Steele, and Tappen in boys cross country, 7-12, 2013-14 no fee
7. Calendar Issues
a. In 2013-14, State Soccer has been scheduled during the week of Teacher’s Convention, October 17-18-19. The proposed change in need of Board approval is:
i. Start of season-------------------August 5
ii. First Contest---------------------August 16
iii. Deadline for regular season---October 5
iv. State Tournament---------------October 10-11-12.
8. Strategic Plan
a. Survey of member schools is attached and will be presented at the meeting.
b. General timelines as agreed upon are as follows:
i. August or Sept.—Board approves what is to be presented to membership
ii. September—survey member schools for feedback
iii. October—make adjustments and present to membership
iv. November—final
approval of strategic plan
a.
Larry Helvik, Committee Chair, will report regarding
committee discussion following a review of the existing television contract and
a progress report regarding the development of bid specifications for a new
television contract.
a. Todd Olson, Committee Chair, will provide a report of Committee recommendations regarding region assignments for the 2013 and 2014 football plan. The final plan will require Board approval at the October meeting. The final plan will be distributed at the General Assembly Meeting.
11. Constitution & By-Laws Committee Report
a. Steve Hall, Committee Chair, will report to the Board concerning:
i. Reformatting of By-Laws
ii. Less than 50 rule
Committee notes are attached for your review.
12. Fine Arts Committee Report
a. Steve Brannan, Committee Chair will provide the Board with a report concerning:
i. Review Member School National Forensic League (NFL participation.
ii. State A Plays
1. Minimum school participation number to host
3. Schedule format
13. Region 2 Girls’ BB Update
a.
This item was on the last agenda and tabled until we
received further information. To date,
UND has not indicated to John Hutchinson, tournament manager, whether or not we
will be able to hold the Region 2 Girls’ Basketball Tournament at the Betty
Engelstad Arena. If we do not have an
answer by meeting date, I would recommend we move the tournament and begin
discussions with the two District Chairs to explore alternatives.
14. Coaches Education Update
15. General Assembly Meeting
16. Other
a.
b.
c.
17. Rooming List
a.
18. Board Correspondence
a.
b.
19. Representative Reports
a. Here is opportunity for Board members to create an awareness to issues and concerns that may or may not be found on a future agenda.
20. Executive Secretary’s Report
a.
b.
21. Next Meeting, Date and Time
a. November 16, 2012----Minot
i. District Chairs a.m.
ii. Board p.m.
22. Adjourn
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