Board of Directors Meeting - Board Agenda
With Exec. Sec. Comments
Minot Holiday Inn Riverside - Agean Room
November 16, 2012
November 16th Committee Meetings
11:00 a.m.—Media Committee (Helvik, Martin, Wiberg)
11:30 a.m.—Constitution & By-Laws Committee (Hall, Sanstead, Auch, Brannon)
12:00 a.m.—Executive Board (Ulland, Olson, Helvik)
1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Minutes
4. Financial Report
5. Coop Dissolutions
c. St. Thomas and Drayton/Valley-Edinburg in boys’ track, 7-12, 2012-13
d. St. Thomas and Drayton/Valley-Edinburg in girls’ track, 7-12, 2012-13
e. St. Thomas and Drayton in volleyball, 7-12, 2013-14
f. St. Thomas and Drayton in boys’ golf, 7-12, 2013-14
g. St. Thomas and Drayton in girls’ golf, 7-12, 2013-14
6. Coop Applications
f. Grafton and St. Thomas in girls’ track, 7-12, 2012-13, Late Fee
g. Grafton and St. Thomas in boys’ track, 7-12, 2012-13, Late Fee
h. Grafton and St. Thomas in volleyball, 7-12, 2013-14, No Fee
i. Grafton and St. Thomas in girls’ golf, 7-12, 2013-14, No Fee
j. Grafton and St. Thomas in boys’ golf, 7-12, 2013-14, No Fee
k. Grafton and St. Thomas in girls’ cross country, 7-12, 2013-14, No Fee
l. Grafton and St. Thomas in boys’ cross country, 7-12, 2013-14, No Fee
and Drayton in volleyball, 7-12, 2013-14, No Fee
a. Attached is the Strategic Plan and it is in need of Board approval. General timelines as agreed upon are as follows:
i. August or Sept.—Board approves what is to be presented to membership
ii. September—survey member schools for feedback
iii. October—make adjustments and present to membership
iv. November—final approval of strategic plan
a. Matt Herman, District 5 Chair and Monty Mayer, Dist 6 Chair have requested and audience with the Board to consider allowing Region 3 to experiment with a new District/Region format for volleyball and basketball. Attached are letters from each District Chair.
There is a letter attached from Consolidated Cable
Television located in Dickinson, ND requesting the Board to reconsider tape
delay rates for televising tournament games.
10. NDOA Recommendations
a. The following recommendations were tabled from the September Board meeting to see if there was any member school input provided:
i. Waive the first-year registration fee for new officials
ii. Contract three additional state basketball tournament officials and increase the sit out number to four years.
iii. Contract four additional state wrestling tournament officials to assistant referee.iv. Approve a 4% fee increase for 2013-14 and lock that in through 2014-15.
v. Add JV hockey rate of $50.00 for games with 17 minute periods to the officials fee schedule.
Larry Helvik, Committee Chair, will provide an update
of committee work to the Board.
a. Steve Hall, Committee Chair, will provide and update for the Board regarding amending the less than 50 rule for Junior High students competing with High School teams.
a. President Ulland will inform the Board of penalties assessed against a member school.
a. Todd Olson served as meeting chair and will provide a brief overview of the District Chairs Meeting.
a. ND National Guard 2:00 pm audience -
16. Rooming List
a. January 28-29, 2013 Board/Membership Meeting
17. Board Correspondence
18. Representative Reports
a. Here is opportunity for Board members to create an awareness to issues and concerns that may or may not be found on a future agenda.
19. Executive Secretary’s Report
20. Next Meeting, Date and Time
January 26, 2013----Bismarck Ramkota