North Dakota High School Activities Association
Board of Directors Meeting
Agenda With Exec. Sec. Comments
Radisson - Fargo - March 22, 2013

March 22^nd Committee Meetings

8:00 a.m. - Realignment Committee (Helvik, Martin, Olson, Ham, Roaldson)
                   Prairie Rose Room
9:00 a.m. - District Chairs Meeting (Ulland) Prairie Rose Room 
11:00 am - Media Committee

AGENDA—1:00 p.m.

1.     Call Meeting to Order

2.     Approval of Agenda

3.     Approval of Minutes
a.     January 26, 2013

b.     February 19, 2013

4.     Financial Report
a.     Balance sheet, budget, savings/investments 

b.     Fall Financial Report

5.     Coop Dissolutions
a.      

6.     Coop Applications
a.     Napoleon and Gackle-Streeter in wrestling, 7-12, 2013-14, no fee

b.     Turtle Mountain Community and Bottineau in wrestling, 7-12, 2013-14, no fee

c.     Williston Trinity Christian and Trenton in boys’ basketball, 9-12, 2013-14, no fee

d.      

7.     Executive Board Report
a.     Scott Ulland will provide a report of penalty assessed for a member school violation. 

8.     Media Committee Report
a.     Larry Helvik, Committee Chair, will provide an update of committee work to the Board:
          i.   BEK Requests
              a.     BEK Request – Media Pass Request
              b.     BEK Request – Adjustment to TV Specifications
         ii.  Opening of television bids.
        iii.  Report of February 20^th meeting regarding webcasting.

9.     Realignment Committee Report
a.     Larry Helvik, Committee Chair will provide a recommendation regarding Region placement in softball.

10.  Less Than 50 Rule Change
a.     At the last Board meeting, a recommendation for change in the less than 50 rule was made by the Constitution & By-Laws Committee.  Attached is documentation of language changes that needs Board approval for this to happen.  If the language changes are approved, Junior High students in all sized schools will be able to move to high school competition and back to junior high competition.  Fifth and Sixth grade students will continue to be eligible for Junior high competition in non contact sports only in schools with junior high enrollments less than 50.

11. Constitution & By-Laws Reformat
a.  At an earlier meeting, the Constitution & By-Laws Committee recommended a change in the format of the By-Laws.  The Board should adopt or table until a later meeting.  Reformatting of the By-Laws falls with the strategic plan.

12.  ND State Board of Higher Ed/NDUS/DPI Recommendation
a. Attached is a letter from Dr. Hamid Shirvani, NDUS Chancellor and Kirsten Baesler, State Superintendent with a recommendation that the Board to strongly recommend coaches to complete the NFHS course titled “Creating a Safe and Respectful Environment”.

13.  Athletic Review
a.     Attached are the coaches’ advisory minutes as well the athletic review committee recommendations.  The Board will vote to approve or deny each of the coaches’ advisory recommendations.

14.  Gymnastics Calendar Change
a.     Justin Fletschock will speak to the Board regarding a request to move the Gymnastics season one week later, beginning in 2013-14. 

15.  Other
a.               
b.
c.
d.    

16.   Rooming List 

17.   Board Correspondence
a.
b.
c.      
d.      

18.   Representative Reports
a.     Here is opportunity for Board members to create an awareness to issues and concerns that may or may not be found on a future agenda.

19.   Executive Secretary’s Report           
a.
b.
c.     
d.      

 20.   Next Meeting, Date and Time
a.     April 23, 2013—Valley City Office

21.  Adjourn