2016-17 Directory Update Reminder

Administrators are reminded the 2016-17 NDHSAA Directory of Member Schools will be sent to schools in September and published on our website under the Member Schools link. Schools are requested to check and edit their school information.
 
Schools are requested to have all information updated in the NDHSAA website by August 11, 2016.  We understand that you may not have all of your positions filled at this time; however, please check your NDHSAA school profile now and update any changes in August for accurate printing. Call or email NDHSAA if you have any questions.

Click HERE for a pdf of the instructions below.
 
Administrator’s 5 Step NDHSAA To Do List  
- See NDHSAA Help below for more information on each step listed
    Step 1: Remove incorrect roles in your school.
    Step 2: Create/Edit NDHSAA accounts
    Step 3: Approve all requested roles
    Step 4: Check/Edit/Update your school’s directory information
    **Step 5: Enter 2016/17 Enrollment
    **This step is a signal to NDHSAA that your school information has been verified and is correct.
NDHSAA Help for Above Steps
Step 1: Remove incorrect roles in your school.
    a.    Log in to NDHSAA (www.ndhsaa.com -> Sign In box on top right side of page.
    b.    Click Admin Portal (Bell) for your school
    c.    Click School Roles on the grey menu bar
    d.    Click Remove by those roles to be removed
Step 2: New Users Create/Edit NDHSAA accounts and request the appropriate role at your school
    a.    Administrators & coaches new to NDHSAA must create NDHSAA accounts and request appropriate roles at your school
    b.    If moving schools – users must change their office and home phone numbers in their individual accounts.
    c.    If changing email addresses users must edit current accounts.  Do not create an additional NDHSAA account.  As schools migrate from Sendit email to new school email addresses this allows history and roles to follow users.
    d.    Current administrators & coaches changing schools or roles should request new roles within their current NDHSAA account
         To Request a New Role:
        i. Log in to NDHSAA (www.ndhsaa.com -> Sign In box on top right side of  page.
        ii. Click Create New Account box.
        iii. Fill out information – Click blue Submit button
        iv. Under Request Role
            1. Choose your role from drop down menu – click Request Role
            2. Select School from the drop menu and sport/activity – click Request Role
            3. Note: Fine Arts advisors should choose the role of Activity Advisor/Coach NOT the role of Coach
    e.     Administrators are urged to have staff-members create/amend NDHSAA accounts as hiring for 2015/16 is complete.
Step 3: Approve/Deny requested roles
    a.      Log in to NDHSAA (www.ndhsaa.com -> Sign In box on top right side of page.
    b.     Click Admin Portal (Bell) for your school on the top left side of the page
    c.      Click School Roles on the grey menu bar
    d.     Click Approve/Deny roles requested.
    NOTE: If you do not see the School Roles tab, contact Brenda Schell at NDHSAA
Step 4: Check/edit/update your school’s directory information
    a.      Log in to NDHSAA (www.ndhsaa.com -> Sign In box on top right side of page.
    b.     Click Admin Portal (Bell) for your school
    c.      Click Edit button on the right side of the page
        1.  Confirm/change Main School Contact
            i. User must have administrative privileges in NDHSAA account
            ii. All NDHSAA correspondence will be sent to your school’s Main Contact
        2.  Confirm/change school name, school website URL, physical address, mailing address, school phone/fax numbers, or main school email address
            i.  Provide both physical AND mailing address.  Both will be listed in the 2015/16 Member School Directory.
        3.  Click Mascot to change mascot, add/change a logo and add/change school colors.
            i.  To add/change coop information, contact Brenda Schell at NDHSAA.
        4.  Click Teams on the grey menu bar – NOT the teams listed on the right side of the page.
            i.  Verify your teams and coops and contact Brenda Schell concerning changes
Step 5: Enter 2016/17 Enrollment
    a.    Log in to NDHSAA (www.ndhsaa.com -> Sign In box on top right side of page.                
    b.    Click Admin Portal (Bell) for your school
    c.    Click Enrollment tab then click green Add Enrollment button.    
    d.    Enter grade 9-12 enrollment for 2016/17
    e.    Click blue SAVE button.