Board of Directors Meeting
Agenda With Exec. Sec. Comments
April 23, 2013
April 22nd Committee Meetings
3:00 p.m.—Tournament Committee (Hall, Roaldson, Wiberg, Martin)
April 23rd Committee Meetings
8:00 a.m.—Realignment Committee (Helvik, Martin, Olson, Ham, Roaldson)
9:00 a.m.—Promotions & Programs (Auch, Hall, Ham)
1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Minutes
a. March 22, 2013
4. Financial Report
a. Balance sheet, budget, savings/investments
5. Coop Dissolutions
a. Minnewaukan and Devils Lake in boys’ cross country, 7-12, 2013-14
b. Minnewaukan and Devils Lake in girls’ cross country, 7-12, 2013-14
6. Coop Applications
a. Midkota and Kensal in volleyball, 7-12, 2013-14, late fee
b. Midkota and Kensal in girls’ basketball, 7-12, 2013-14, late fee
c. Midkota and Kensal in boys’ basketball, 7-12, 2013-14, late fee
d. Jamestown and Griggs County, boys’ hockey, 9-12, 2013-14, no fee
e. Jamestown and Griggs County, girls’ hockey, 7-12, 2013-14, no fee
f. Hettinger, Scranton, Richardton-Taylor, Hebron, Mott-Regent, and Bison SD in wrestling, 7-12, 2013-14, no fee
7. Television Contract
a. The Media Committee will present a television contract for Board approval.
8. Calendar Items
a. Recommended changes for boys’ soccer in 2014-15.
i. According to NDCEL’s proposed dates, there is a conflict with the state tournament in 2014. There is a good chance NDEA will be on the same days. The recommendation is to move all 2014-15 boys’ soccer dates one week earlier.
b. Recommend approval of attached five-year calendar. The calendar has been approved through 2016-17. Each year we add the additional year to have an approved five-year calendar as per Board directive.
9. Realignment Committee Report
a. Larry Helvik, Committee Chair will provide the Board with a report concerning discussion of Class B Districts and Regions for Basketball and Volleyball.
10. Promotions & Programs Committee Report
a. Ben Auch will make a recommendation to the Board concerning Distinguished Service Award.
11. Tournament Committee Report
a. Steve Hall chaired the Combined Tournament Committee meeting and will update the Board regarding the following recommendations:
i. Recommend the following ticket prices
1. State Golf--$7 adults and $4 students
2. Regional Golf--$7 adults and $4 students
3. State Tennis--$7 adults and $4 students
4. Regional Tennis--$7 adults and $4 students
ii. Recommend the following site changes
1. State girls’ tennis from Minot to Bismarck in 2013-14
2. State gymnastics from Minot to Bismarck in 2013-14
3. State A boys’ golf from GF to Hankinson in 2013
iii. Recommend tournament policies
1. Require fans to be in bleachers and not on the floor
2. Eliminate pre-tournament shoot arounds and hit arounds prior to start of tournament.
12. 2013-14 Meeting Dates
a. Attached is a document with proposed meeting dates for next year.
13. Spring Sport Discussion
a. There is a letter attached from West Fargo High School requesting the Board to consider move spring tournaments later into the summer.
14. Site Selections
a. Steve Hall will provide site recommendations for 2013-14
i. Regional Athletic Sites
ii. Fine Arts Sites
16. Rooming List
17. Board Correspondence
a. DuBois letter
18. Representative Reports
a. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
19. Executive Secretary’s Report
a. Insurance refund
20. Next Meeting, Date and Time
a. June 18-19, 2013—Valley City Office